Small-Scale Projects for Development and Cooperation


Ambassador Ralf Breth in Mokobeng, © German Embassy Gaborone



Under this scheme swift and direct financial assistance can be provided to NGOs, local communities and religious institutions for the implementation of a small project for the benefit of disadvantaged groups of society. Particular consideration will be given to the gender equality policy of the project (e.g. providing equal acess to resources such as education, information, income, energy, drinking water and infrastructure, as well as tangibly improving women’s lives in the project area).


For each small-scale project up to 5,000.- Euro can be provided. Preference is generally given to projects in the sectors of poverty reduction, public health & sanitation improvement, income generation and basic education. There has to be a direct and concrete impact for the beneficiaries with a sustainability of the whole measure for at least two years. Examples of Small-Scale projects that can be financed by this Embassy are listed below to illustrate the scope of possibilities:

  1. Tubewells for drinking water and latrines for slum populations or poor tribal communities
  2. Extension or repair of school buildings;
  3. Construction of a building for vocational training;
  4. Electrification of a rural school building with solar energy panels for vocational training
  5. Construction of a communal chicken hatchery facility;
  6. Purchase of medical equipment for a centre for orphans;
  7. Poultry rearing farm for income generation;
  8. Extension of an agricultural irrigation system;
  9. Construction of a bakery for vocational training of handicapped youths;
  10. Improvement of medical facilities for underprivileged communities
  11. Purchase of dairy cattle for rural school 
  12. Establishment of a solid waste processing facility for slum population
  13. Construction of a rural health centre for mother & child

General Guidelines for Application:

This programme is funded by the Federal Ministry for Economic Cooperation and Development (BMZ) and implemented by the Federal Foreign Office through its Embassies and Consulates in developing countries. Federal budgetary regulations require the following conditions to be observed:

  • Personnel, administrative and running costs (overhead costs) cannot be financed;
  • Implementation of the project without delay after conclusion of the project agreement. Deadline for rendering account is 31 October of the year of implementation;
  • The implementing agency must be an experienced, qualified and reliable organisation,  preferrably a non-governmental organization (NGO) registered under the Societies  Registration Act;
  • A counterpart contribution in cash or kind is required from the implementing agency;
  • Project proposals should be accompanied by at least two competitive quotations/estimates  (in Pula) for each item for which the grant is requested
  • The implementing agency must be in a position to finance running costs (if any) for a  period of at least two years;
  • It is not possible under German law to finance a project which is co-sponsored by any other organisation that receives contributions from the Federal Budget (e.g. European Union, United Nations).


Project proposals should be submitted to this Embassy towards the end of the year, i.e. October – December, in order to be considered for possible funding in the following project season. Applications submitted later may have to be postphoned to the next year if funds have already been allocated. Application forms are available at the Development Cooperation section of the German Embassy or on request by e-mail.

At the beginning of each year eligible projects are selected for promotion with focal regard to sustainability, feasibility and maximum benefit for the most disadvantaged groups of society. During the selection process sites of eligible projects will be inspected by the Embassy or an authorized representative, and a project agreement will be concluded with the implementing agency. The implementing agency is required to submit a final report, a breakdown of expenses and original invoices immediately after conclusion of the Project.

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